The PNE Winter Fair presented by BCAA is back and more festive than ever!

Are you a talented maker, artisan, or small business selling gifts and other goods for the holiday season? Become a vendor at the PNE Winter Fair and participate in a unique venue to showcase your products.

We are now accepting applications for merchants to be a part of the PNE Winter Fair (December 8&9, 14-23.)

 

Why you should apply:

  • The PNE Winter Fair presented by BCAA attracts over 80,000 visitors from across the lower mainland and beyond for a fun holiday experience.
  • The PNE deploys a well-rounded promotional strategy to ensure maximum exposure for the event and our vendors which includes:
    • Paid media strategy across TV, Radio, Print, Digital and OOH
    • Earned media impressions of over 110 Million
    • Social media amplification across Instagram, Facebook, and Twitter
    • Email newsletters
    • Leveraging our official event sponsors and key partner networks to further amplify messaging

The PNE Winter Fair presented by BCAA offers multiple options for vendor participation:

All applications go through a selection process and Exhibitors will be approved based on a variety of criteria including:

  • Uniqueness and appeal of the product
  • Prior experience of selling within a market, tradeshow, or festival environment
  • Attractive presentation/display
  • Space availability
  • Availability within product category

 

Vendor Criteria

Approved vendors must commit to attending and staffing your booth for the entire duration of the event, December 8, 9, 14-23 and be able to supply adequate inventory. Hours of operation are 4 pm to 10 pm.

  • Approved vendor booths must adhere to Vancouver Coastal Health guidelines of cleanliness, proper sanitation, and adequate lighting and signage, and must be pre-approved by PNE. Food vendors will need to be inspected and receive a permit to operate and will be inspected for food safety
  • Approved vendors must carry their own liability insurance ($2 Million), as they will not be covered by the PNE’s insurance. Proof of valid insurance is required and must be presented in advance to the Events Team.
  • Approved vendors will be responsible for their own expenses including but not limited to: customized booth signage and décor, staffing, propane, cleaning, kitchen equipment, liability insurance, additional parking, and transportation.
  • Approved vendors agree to support the promotion of their participation as a vendor at the PNE Winter Fair presented by BCAA via word of mouth and social media or other promotional/marketing means. As we must each do our part to ensure the success of the event, your digital presence will be considered in our selection process.

 

Advocacy and Non-partisanship

Please note that in the best interest of the experience of our guests, we do not accept applications to exhibit, display or sample onsite from individuals or groups in the following categories:

  • Religious groups promoting any type of faith-based messaging
  • Political groups
  • Special interest advocacy groups (any group that promotes a message the criticizes another individual or organization’s beliefs, policies or behaviours in any way

 

The PNE Fair Exhibitor Application Process

STEP 1:

Please read the PNE Winter Fair Vendor Guide to become familiar with all the best practices and expectations for all PNE Fair Exhibitors. This will come soon.

 

STEP 2:

When filling out the form, please provide us with pictures of your proposed booth setup and products for the 2023 PNE Winter Fair. To send an attachment, please email exhibitsales@pne.ca

No application will be considered unless a complete product list/menu and pictures are included.

An application is required for each booth you wish to open and operate at the 2023 PNE Fair. The application is for selection consideration only and does NOT constitute a contractual agreement between our organizations; no deposits/fees for your booth space are collected until you have been approved by the PNE Vendor Committee.

Please fill the linked Vendor Information application for the 2023 PNE Winter Fair:

Outdoor Food and Beverage Concession Vendor Application

Retail Market Vendor (Indoor and Outdoor) Application

2023 PNE Winter Fair Vendor FAQ

If you have questions, please email exhibitsales@pne.ca

 

STEP 3:

We will contact you should we require any additional information and/or the notice of application status (Yes/No/Waitlisted) within 30 business days of your application submission date.

 

2023 Winter Fair Vendor Resources:

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