Board Meetings

The Hastings Park/PNE Board of Directors meet six to eight times per year.

There is an open portion at two of the Board meetings.

Agendas for open portion meetings will be posted one week prior to the meeting date, as well as the minutes of past meetings.

2021 PNE Board Meeting Schedule

Date Meeting Type Agenda/Report files
February 18, 2021 PNE Board Meeting (In Camera and Business Portions)
April 15, 2021 PNE Board Meeting (In Camera and Business Portions)
May 20, 2021 PNE Board Meeting (In Camera and Business Portions)
June 14, 2021 PNE Board Meeting (Public Portion) Agenda
Public Art Presentation
Covid-19 Recovery and Funding Update
July 15, 2021 PNE Board Meeting (In Camera and Business Portions)
October 21, 2021 PNE Board Meeting (In Camera and Business Portions)
December 2, 2021 PNE Board Meeting (In Camera, Business and Public) *Please note that all open portion Board meetings will take place virtually at 6:30pm, December 2
Webex Virtual Video Call
Meeting number: 2555 788 2352; Password: dgHxjS6Mm26 (34495766 from phones and video systems); Join by video system: Dial 25557882352@webex.com
You can also dial 173.243.2.68 and enter your meeting number. Join by phone +1-226-828-9662 Canada Toll (Acton) Access code: 255 578 82352
Agenda
Japanese Canadian Interpretive Centre
Art in the Park update
Return to Community Programs
Rolla Skating Club
Community Question - Sanctuary

Opportunity to Present to the PNE Board of Directors

To provide an opportunity for input from the immediate and city wide community, the following procedures describe how an individual or a delegation may submit an item for consideration at the open portion of a HP/PNE Board meeting, or speak to agenda items.

The annual HP/PNE Board meeting schedule is established in September every year for the following 12 month period and posted on the PNE website. There is an open portion at three of the Board meetings, of which there are typically six in a calendar year. These meeting dates are also posted on the published calendar and typically include the meetings in April, July and December.

 

For Public Meetings:

Agendas and relevant reports are posted on the PNE website approximately one calendar week prior to each Board meeting. Individuals or delegations may request that an item be placed on the agenda by submitting a request three calendar weeks prior to the meeting date that includes a scheduled open portion. Requests may be made by email, phone, or in person. All requests are considered, and the HP/PNE Board Chair sets the agenda for each meeting.

Individuals or delegations may request to speak to an agenda item once the agenda is posted and up to 24 hours prior to the start of the meeting. Requests are made by email, phone or in person, and must be received by the PNE 24 hours before the start of the meeting. Requests must include first and last name, organization or interest group (if applicable) and agenda item to be addressed.

In order to ensure that there is enough time to address all agenda items; up to five minutes has been allocated for each speaker; the number of speakers to an agenda item is limited to four; and the number of public items on the agenda is limited to four. Any agenda items that are not addressed will be deferred to a future Board meeting.

Individuals or delegations wishing to present audio-visual or hard copy materials must submit the materials to the designated PNE staff member at least 24 hours prior to the start of the meeting. PNE retains copies of all material presented to the Board. Handouts not submitted within the timeline will not be distributed.

Individuals and delegations at Board meetings will abide by the following code of conduct:

  1. Speak or present any materials in a manner that is respectful of all persons
  2. Use courteous or parliamentary language
  3. Speak only on the matter under consideration by the Board
  4. Respect the authority of the Chair.

To submit an item for consideration at the open portion of a HP/PNE Board meeting or to make a request to appear at the open portion of a HP/PNE Board please contact the PNE at:

Phone: 604-253-2311
Email: info@pne.ca

Community Question Period

After the successful launch of the “Community Question Period” at our last public board meeting in June, we will be bringing this opportunity back to the PNE-Hastings Park Board of Directors public board meeting December 2nd.

The PNE senior management team and PNE Board of Directors – with the goal of increasing dialogue with our local community – invite the public to submit questions, topics or issues they would like the PNE to report out on at the next PNE public board meeting on Thursday, December 2.

Questions and topics can be submitted by email to info@pne.ca until noon, Friday November 19, 2021. Please keep each request to a single question, topic or issue and be as clear as you can about what information you would like to see presented. Please note that the PNE is unable to report publicly on topics which would normally only be discussed In-camera with the Board. The PNE will choose 5 diverse questions to report on at the next public Board meeting scheduled for Thursday, December 2, 2021. We encourage you to virtually attend the public meeting. The agenda will be updated to reflect the upcoming questions once they are finalized. Details to participate in the public board meeting will be posted on this page on Thursday, November 25, 2021.

You will be advised if your topic has been chosen for presentation/discussion by Tuesday, November 23. The PNE is excited hear from you and encourages neighbours to ask about things important to them.

Past Meetings Minutes